It is hereby agreed that the purchaser will abide by the
rules and regulations in this agreement. Purchase on this website (www.Over50Fair.com) shall
constitute a contract.
order to: Over 50 Fair LLC. $35 returned check fee.
Mailing Address: Over 50 Fair, P.O. Box 312, Roslyn Heights,
NY 11577-0312. Or, pay online at www.Over50Fair.com
and use your credit card or Paypal account.
Over 50 Fair LLC (“Over 50 Fair”) is a for-profit
– All costs are subject to change without notice. All sales are final. There are no refunds for any reason
(including cancellation by Payor/Exhibitor/Speaker), but substitutions are
allowed with permission.
– Melville Marriott – Long Island, 1350 Old Walt Whitman Road, Melville NY, off
the Long Island Expressway north (westbound) service road.
Video/Photo Release: The Over 50 Fair reserves the
right to video and photograph portions of each lecture and the Exhibitor areas
for use in promoting our future events.
Speakers: Podiums with microphones will be available for your
use in select classrooms. Please
indicate if you wish to reserve a screen.
If you require any other equipment, such as a projector or laptop, contact
the Over 50 Fair for pricing information.
Speaker agrees to provide Over 50 Fair with a photo/logo for use on foam
sign plus 50-70 word description of their class for publication in the Over 50
Fair program book. Speakers are required to check in at the Registration Desk at least 30
minutes prior to their Classroom time.
Failure to do so may result in a substitute Speaker without refund.
Exhibitors: 6 x 6 ft. and 4 ½ x 10 spaces include one 6 foot box-draped
or tableclothed table (or equivalent) and 2 chairs. 10 x 10 ft. and lobby spaces include two
tables. Items may be sold (no alcohol or
tobacco products or any products not legal to sell in the state of New York),
samples may be distributed, and funds may be solicited in your space. All distribution or solicitation is fully
restricted to the confines of your space (e.g. 6 ft. x 6 ft.). Exhibitors will be listed on our website with
weblink, our Exhibitor map, and in the program book (incl. contact information)
if submitted by August 16, 2013. A paper
sign will be on the table at each Exhibitor space for identification
Exhibitors are advised to bring, if desired, a sign/banner
and power cord (if electric has been purchased).
Display – No
signs or decorative materials may protrude into the aisle or encroach upon
neighboring booths. No obstruction may
be placed in any aisle, passageway, lobby or exits leading to any fire
extinguishing devices. If you run any
wires or cords, they must be secured. The
Melville Marriott permits use of “Funtak” or double-sided tape to secure lightweight
items to the wall, glass, or curtain at the rear of your booth. Please notify Over 50 Fair staff if you have
difficulty with adhesion.
Installation/Dismantling – All displays must be installed and completely
arranged by 10:00 a.m. when the event begins. If
an Exhibitor has not arrived and registered by 10:00 a.m., Over 50 Fair
Director reserves the right to substitute Exhibitor without refund. It is the sole responsibility of each Exhibitor
to have materials packed and cleared by 5:30 p.m. All displays must remain intact until the official close of the
Fair. No Exhibitor may dismantle, move out
or package before the close of the event (4:30 p.m.). Arrangement and payment for transporting
goods to and from the Fair, receiving, decorating, and removal of exhibits are
the responsibility of the Exhibitor. For
larger items, the service elevator must be used.
Eligibility/Exhibit Booth Personnel – There is a limit of two (2) representatives per
table space. All representatives must be
registered at the table in the lobby. Any
additional representatives must purchase an admission ticket unless authorized
by the Over 50 Fair. Representatives
working tables are not permitted to attend classes other than at a time for
which they have paid to speak unless a ticket is purchased. There is to be no smoking inside the building. All federal and state laws pertaining to fire
and safety must be observed and adhered to.
Insurance and Hold Harmless Clause – Exhibitors and Speakers assume entire
responsibility and hereby agree to protect, indemnify, defend and save Over 50
Fair and its owners and employees harmless against all claims, losses, and
damages to persons or property, governmental charges or fines, expenses and
attorney’s fees arising out of or caused by each Exhibitor’s installation,
removal, maintenance occupancy or use of the premises or a part thereof
excluding any such liability caused by the sole negligence of Over 50 Fair’s owners,
employees and agents. In addition, each
Exhibitor and Speaker acknowledges that Over 50 Fair does not maintain
insurance covering Exhibitor’s or Speaker’s property, and it is the sole responsibility
of the Exhibitor or Speaker to obtain business interruption and property damage
insurance covering such losses by Exhibitor or Speaker. By signing this contact, Exhibitors and
Speakers agree to hold harmless the Over 50 Fair from any claims, financial or
otherwise made by any individual or entity.
Exhibitors and Speakers shall abide by and observe all federal, state,
and local laws, codes, ordinances, rules and regulations. Exhibitors and Speakers who prepare,
distribute and/or sell any food or beverage products hereby indemnify the Over
50 Fair from any claims or damages relating to the preparation, distribution,
sale or consumption of such products.
Space Assignment – All Exhibitor space assignments will be made at the sole discretion of
the Over 50 Fair and are subject to change.
Premium and Deluxe spaces will include corner spaces and spaces in the
first room on the left and right in the Grand Ballroom and in the main hallway
outside it as described on page 1. A map
of Exhibitor spaces will be available and distributed at the event on September
29, 2013 at 8 a.m. The Over 50 Fair reserves
the right to fully determine the eligibility of any company, person, product
and/or service in the Exhibitor areas. Displaying materials or selling goods deemed
offensive, inappropriate for the venue, or substantially differing from what
was previously represented constitute grounds for rejection or ejection.
Over 50 Fair reserves the
right to reject, eject or prohibit any Exhibitor for violation of these rules
without monetary refund.
– Available for purchase in the Melville Marriott at Bistro 49 or the bar or
via food service delivered to Exhibitor spaces.
Exhibitors are permitted to give away samples but must sign the Melville
Marriott’s Food Waiver, which will be provided.
All food sold must be intended for later consumption.
Program Book Advertisers – Ads must be submitted electronically in print
quality .pdf format or high quality .jpg format OR you may pay an additional
fee for us to scan or create your ad. Program
books will be distributed to all Attendees, Exhibitors, Speakers, and Sponsors. All advertising images and text are subject
to the review and approval of the Over 50 Fair. Please email files to: Barbara@Over50Fair.com.
ALL ADS MUST BE RECEIVED BY August 16,
General Information Table – All items must be received at least one week prior
to the event unless other arrangements are made. Items should be sent by USPS to Over 50 Fair,
P. O. Box 312, Roslyn Heights, NY 11577-0312. Please do not mail any materials to the event
More Information? Contact Barbara
Kaplan, Director, at 516-621-1446. Barbara@Over50Fair.com