It is hereby agreed that the undersigned will abide by the rules and regulations in this agreement. Acceptance of this application by or on behalf of the Over 50 Fair LLC shall constitute a contract.
Make check/money
order to: Over 50 Fair LLC. $35 return check fee.
Mailing Address: Over 50 Fair, P.O. Box 312, Roslyn Heights,
NY 11577-0312. Or, pay online at www.Over50Fair.com
and use your credit card or Paypal account.
Over 50 Fair LLC (Over 50 Fair) is a for-profit
company.
Additional Details
Refund policy
All costs are subject to change without notice. All sales are final. There are no refunds for any reason
(including cancellation by payor/exhibitor/speaker), but substitutions are
allowed with permission. $35 returned
check fee.
Event Location
Melville Marriott Long Island, 1350 Old Walt Whitman Road, Melville NY, off
the Long Island Expressway north (westbound) service road.
Video/Photo Release: The Over 50 Fair reserves the
right to video and photograph portions of each lecture and the exhibitor areas
for use in promoting our future events.
Speakers: Podiums with microphones will be available for your
use in select classrooms. Please
indicate if you wish to reserve a screen.
If you require any other equipment, such as a projector, screen or laptop,
contact the Over 50 Fair for pricing information. Speaker agrees to provide Over 50 Fair with a
photo/logo for use on foam sign plus 50-70 word description of their class for publication
in the Over 50 Fair program book. Speakers are required to check in at the
Registration Desk at least 30 minutes prior to their Classroom time. Failure to do so may result in a substitute
speaker without refund.
Exhibitors: 6 x 6 ft. and 4 x 10 spaces include one 6 foot box-draped
or tableclothed table (or equivalent) and 2 chairs. 10 x 10 ft. and lobby spaces include two
tables. Items may be sold (no alcohol or
tobacco products or any products not legal to sell in the state of New York),
samples may be distributed, and funds may be solicited in your space. All
distribution or solicitation is fully restricted to the confines of your space
(e.g. 6 ft. x 6 ft.). All Exhibitors
will be listed on our website with weblink, our Exhibitor map, and in the
program book (incl. contact information) if submitted by August 16, 2012. A paper sign will be on the table at each
exhibitor space for identification purposes.
Exhibitors are advised to bring, if desired, a sign/banner
and power cord (if electric has been purchased).
Display No
signs or decorative materials may protrude into the aisle or encroach upon
neighboring booths. No obstruction may
be placed in any aisle, passageway, lobby or exits leading to any fire
extinguishing devices. If you run any
wires or cords, they must be secured. The
Melville Marriott permits you to utilize Funtak or double-sided tape to
secure light-weight items to the wall, glass, or curtain at the rear of your
booth. Please notify Over 50 Fair staff
if you have difficulty with adhesion.
Installation/Dismantling All displays must be installed and completely
arranged by 10:00 a.m. when the event begins.
It is the sole responsibility of each exhibitor to have materials packed
and cleared by 5:30 p.m. All displays
must remain intact until the official close of the Fair. No exhibitor may dismantle, move out or
package before the close of the event (4:30 p.m.). Arrangement and payment for transporting
goods to and from the Fair, receiving, decorating, and removal of exhibits are
the responsibility of the exhibitor. For
larger items, the service elevator must be used.
Eligibility/Exhibit Booth Personnel There is a limit of two (2) representatives per
table space. All representatives must be
registered at the table in the lobby. Any additional representatives must
purchase an admission ticket unless authorized by the Over 50 Fair. Representatives working tables are not
permitted to attend classes other than at a time for which they have paid to
speak unless a ticket is purchased. There is to be no smoking inside the
building. All federal and state laws
pertaining to fire and safety must be observed and adhered to.
Insurance and Hold Harmless Clause Exhibitors and Speakers assume entire
responsibility and hereby agree to protect, indemnify, defend and save Over 50
Fair and its owners and employees harmless against all claims, losses, and
damages to persons or property, governmental charges or fines, expenses and
attorneys fees arising out of or caused by each Exhibitors installation,
removal, maintenance occupancy or use of the premises or a part thereof
excluding any such liability caused by the sole negligence of Over 50 Fairs owners,
employees and agents. In addition, each
Exhibitor and Speaker acknowledges that Over 50 Fair does not maintain
insurance covering Exhibitors property, and it is the sole responsibility of
the Exhibitor or Speaker to obtain business interruption and property damage
insurance covering such losses by Exhibitor or Speaker. By signing this contact, Exhibitors and
Speakers agree to hold harmless the Over 50 Fair from any claims, financial or
otherwise made by any individual or entity.
Exhibitors and Speakers shall abide by and observe all federal, state
and local laws, codes, ordinances, rules and regulations. Exhibitors and Speakers who prepare,
distribute and/or sell any food or beverage products hereby indemnify the Over
50 Fair from any claims or damages relating to the preparation, distribution,
sale or consumption of such products.
Space Assignment All Exhibitor space assignments will be made at the sole discretion of
the Over 50 Fair and are subject to change.
Premium and Deluxe spaces will include corner spaces and spaces in the
first room on the left and right in the Grand Ballroom and in the main hallway
outside it as described on page 1. A map
of Exhibitor spaces will be available and distributed at the event on September
30, 2012 at 8 a.m. The Over 50 Fair reserves
the right to fully determine the eligibility of any company, person, product
and/or service in the exhibitor areas. Displaying materials or selling goods deemed
offensive, inappropriate for the venue, or substantially differing from what
was previously represented constitute grounds for rejection or ejection.
Over 50 Fair reserves the
right to reject, eject or prohibit any Exhibitor for violation of these rules
without monetary refund.
Food/drinks
Available for purchase in the Melville Marriott at Bistro 49 or the bar or
via food service delivered to exhibitor spaces.
Exhibitors are permitted to give away samples. All food sold must be intended for later
consumption. All food vendors must sign
a Food Waiver for the Melville Marriott.
Program Book Advertisers Ads must be submitted electronically in print
quality .pdf format or high quality .jpg format OR you may pay an additional
fee for us to scan or create your ad. We
will be printing 750-1000 program books and distributing them to attendees,
exhibitors and sponsors. All advertising images and text are subject to the review and approval by the Management of the Over 50 Fair. Please email files to: Barbara@Over50Fair.com. ALL ADS MUST BE RECEIVED BY August 16, 2012.
General Information Table All items must be received at least one week prior
to the event. Items should be sent by
USPS to Over 50 Fair, P. O. Box 312, Roslyn Heights, NY 11577-0312. Please do not mail any materials to the event
location.
Need More Information? Contact Barbara Kaplan, Director, at
516-621-1446 Barbara@Over50Fair.com.
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